EPATH i-vzw

Address: Lozenberg 18, 1932 Zaventem, Belgium

Email: contact@epath.eu

EPATH acts as the data controller for all personal data collected through its website and affiliated platforms (e.g., Ex Ordo for conference related abstract submissions and registrations, WildApricot for EPATH-only memberships, Mailchimp for EPATH newsletters).

We may collect:

• Identification data: name, professional title, organisation, country, contact details.
• Membership and event data: registration details, payment information, dietary or accessibility preferences.
• Communication data: correspondence via email or forms.
• Technical data: IP address, browser type, device information, and cookies (see Section 7).

Your data is processed for:

• Managing membership and event participation.
• Providing scientific and educational communications.
• Complying with legal and financial obligations.

EPATH does not sell or rent personal data. We may share limited data with:

• Organizational partners (e.g., WPATH) for logistical coordination.
• Payment processors and IT service providers under strict confidentiality agreements.
• Accreditation bodies (e.g., EACCME) when required for continuing education credits.

All third parties are bound by GDPR-compliant data processing agreements.

Personal data is retained only as long as necessary for the purpose collected:

• Membership and event data: up to 1 year after last activity.
• Financial records: 7 years (legal requirement).
• Newsletter subscriptions: until withdrawal of consent.

You have the right to:

• Access, rectify, or erase your data.
• Restrict or object to processing.
• Withdraw consent at any time.
• Lodge a complaint with the Belgian Data Protection Authority.

Requests can be sent to contact@epath.eu.

EPATH uses functional and analytical cookies to improve site performance. You can manage cookie preferences through your browser settings. No tracking cookies are used for advertising purposes.

We implement technical and organisational measures to protect data against unauthorised access, alteration, or loss, including encrypted connections (SSL) and restricted administrative access.

Data may be processed within the European Economic Area (EEA). Transfers outside the EEA occur only when adequate safeguards are in place, such as EU Standard Contractual Clauses.

EPATH may update this Privacy Policy periodically. So far, no changes have been made (04-08-2026).

For questions or concerns about this policy, please contact us at contact@epath.eu.