Submit a request

In line with our EPATH goals, we want to help all EPATH members to promote research, a project, a brand, an event, a publication, or any other initiative where EPATH’s support in dissemination may be of value.

To help us assess whether your request aligns with EPATH’s strategic objectives, we kindly ask you to complete the EPATH Advertisement form.

We appreciate your cooperation and look forward to reviewing your submission.

EPATH Endorsement and Advertisement Policy

1. Purpose

This policy sets out the principles and procedures that guide EPATH when endorsing or advertising the work of individuals, organizations, campaigns, products, research or initiatives. Endorsements are made to advance our vision and objectives, strengthen partnerships, and promote causes consistent with our mission and values. The policy ensures all endorsements are transparent, consistent, ethical, and free from conflicts of interest.

2. Scope

This policy applies to:

  • Board, staff, volunteers, and representatives of Board;
  • Any formal or public use of the organisation’s name, logo, or statement in support of another entity or activity
  • Any publishing of research, projects, campaigns or organization
  • Both paid and unpaid endorsements.

3. Definitions

Endorsement – a public or formal expression of support for an external individual, organisation, campaign, product, or initiative by EPATH

Advertisement – a public communication that promotes a project, service, brand or event.

4. Guiding Principles

Principle Description
Mission Alignment Endorsements must directly align with the organisation’s purpose, vision, and values.
Integrity Endorsements should not compromise the organisation’s impartiality or reputation.
Transparency All relationships, benefits, and conditions must be clear to stakeholders and the public.
Accountability Endorsements will be documented, reviewed, and subject to board oversight.
Inclusivity Endorsements must reflect our commitment to equality, diversity, and inclusion.

5. Due Diligence and Risk Assessment

Before any endorsement is approved, the secretary must complete an Endorsement Decision Form (Appendix A) and assess:

  • The alignment with our strategic objectives;
  • The reputation and track record of the individual or organisation;
  • Any potential financial, political, or ethical conflicts;
  • The potential impact on beneficiaries, partners, and funders;
  • Media coverage or public perception risks;
  • Compliance with relevant legal or regulatory requirements.

6. Authority and Approval

Routine endorsements (e.g. research, local campaigns) require Secretary approval. High-profile or strategic endorsements require Board approval. Staff and volunteers are not authorised to make endorsements on behalf of the organisation without written approval. All approved endorsements will be logged in the Endorsement Register.

7. Conditions of Endorsement

Each endorsement must include clear terms specifying:

  • The nature and scope of the endorsement (e.g., public statement, logo use, joint campaign);
  • Whether any payment or benefit (financial or in-kind) is involved;
  • The approved wording and visual use of the organisation’s name or logo;
    • When the endorsement concerns a request for a statement, please draft a statement in advance for the EPATH board to adapt and approve.
  • A disclaimer where appropriate:
    • For example; “Endorsement/Advertisement by EPATH does not imply approval of all activities or views of the endorsed party. The organisation reserves the right to review or withdraw endorsement at any time.”

8. Review and Withdrawal

Endorsements should be time-limited and reviewed annually or when significant new information arises. Withdrawal may occur if the endorsed party no longer aligns with our values or objectives; there is reputational, ethical, or legal risk; or the endorsement is being used inappropriately or misleadingly. All withdrawal decisions must be recorded and communicated in writing.

9. Record-Keeping

The organisation will maintain an Endorsement Register that includes:

  • Name of endorsed entity or initiative;
  • Purpose and description;
  • Date approved and by whom;
  • Risk assessment summary;
  • Review and expiry dates;
  • Any conditions or disclaimers.

Records will be retained for audit and governance purposes.

10. Communication and Training

All staff, board members, and volunteers must be informed of this policy. Training or briefing will be provided to ensure that endorsements are made consistently and responsibly. Public communications (including social media) must distinguish between personal opinions and organisational endorsements.

11. Conflicts of Interest

Anyone involved in recommending or approving an endorsement must declare any personal, financial, or professional interest. Such individuals must recuse themselves from related decision-making.

12. Policy Review

This policy will be reviewed annually by the board.

EPATH Collaboration and Partnership Policy

1. Purpose

These guidelines outline how EPATH will identify, establish, and manage collaborations with other organisations. They ensure partnerships are developed ethically, transparently, and in ways that align with our values and advance our organisational objectives and vision, deliver benefit to our members, and protect our reputation.

2. Definition of Collaboration

A collaboration is any formal or informal working arrangement between EPATH and another organization to achieve shared aims. This can include joint educational projects (including reciprocal conference attendance), shared funding bids, research partnerships, advocacy collaborations and shared resource use.

3. Guiding Principles

Principle Description
Mission Alignment Collaborations must align with our mission, vision, and values.
Mutual Benefit Partnerships should produce clear benefits for both parties and the people or communities served.
Transparency and Accountability Roles, responsibilities, and expectations must be clearly defined and documented.
Equity and Respect All partners should be treated as equals, recognising different capacities and expertise.
Integrity and Reputation The collaboration must uphold our ethical standards and not compromise our independence.
Inclusion and Diversity Partnerships should promote equality, diversity, and inclusive practice.
Sustainability Collaborations should be realistic, resourced, and designed for long-term positive impact.

4. Partner Identification and Selection

Before entering any collaboration, EPATH will ensure the potential partner’s mission, values, and ethics align with ours, and that they have sound governance and financial practices. Due diligence includes checking registration, media presence, reputation, and safeguarding policies.

5. Approval and Governance

Informal collaborations may be approved by the Secretary/Executive team. Formal or strategic collaborations require written approval from the board. All collaborations should be recorded in a central document with relevant material included.

6. Agreements and Documentation

A written agreement (such as a Memorandum of Understanding or Partnership Agreement) should outline objectives, roles, resources, branding, data protection, dispute resolution, and review mechanisms.

7. Risk Management

Each collaboration must be assessed for reputational, financial, legal, and operational risks. Mitigation actions should be agreed and monitored.

8. Communication and Branding

Joint communications must be approved by both organisations. The use of EPATH’s logo or branding requires written permission and should be limited to events that EPATH have had direct input in organizing. Communications should clearly state the nature of the collaboration.

9. Monitoring, Evaluation, and Learning

Collaborations should have measurable objectives and outcomes. Partners will review progress and learning regularly. Significant collaborations should include annual reporting to the Board.

10. Conflict of Interest

Anyone involved in initiating or managing a collaboration must declare any conflict of interest. Conflicts must be recorded in the organisation’s Conflict of Interest Register.

11. Ending a Collaboration

Collaborations may end on completion, by mutual consent, or due to reputational or operational risks. Endings should be managed respectfully, with lessons documented.

12. Record-Keeping

A Partnership and Collaboration Register must be maintained, including partner name, type, approval date, contact, risk summary, and review date.

13. Review and Policy Integration

These guidelines will be reviewed annually and considered alongside other organisational policies.

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